Outdoor weddings create memorable settings, but they also come with practical needs that are easy to overlook until late in the planning process. One of the most important details is restroom access. If the venue doesn’t have adequate indoor facilities, renting portable toilets or trailers becomes necessary. When done right, these rentals can offer convenience and comfort without compromising the tone of the event.
Portable Restrooms vs. Restroom Trailers
Portable toilets and restroom trailers serve the same purpose, but they vary in appearance, comfort, and price. Basic units are typically used for festivals and construction sites. They are functional, easy to set up, and affordable. Some couples choose to add handwashing stations or hand sanitizer dispensers to improve the experience.
For weddings, restroom trailers are a better fit in most cases. These multi-stall units include private rooms with flushing toilets, running water, air conditioning, and interior lighting. Many trailers also include mirrors, vanities, and upscale finishes that feel more like a guest bathroom than a rental. The goal is not just to provide a restroom but to maintain a level of quality consistent with the rest of the wedding environment.
How Many Units Do You Need?
A common guideline is one restroom for every 50 guests, but that number should be adjusted based on several factors. The total guest count, event length, whether alcohol will be served, and how far the restrooms are from dining or activity areas all affect how many units you should reserve.
For weddings over 100 guests, two to three restroom trailers are typically recommended, or a combination of trailers and standard units depending on budget and layout. It is also wise to consider ADA-compliant units if you expect any guests with mobility needs.
Site Considerations and Placement
Before reserving your rentals, assess the site. Restroom trailers need level ground and vehicle access for delivery and pickup. Most also require power and water connections, although many come with onboard tanks and generators if needed. Clear this with the rental provider well in advance.
Placement also matters. Restrooms should be easily accessible but positioned far enough from the ceremony and reception spaces to avoid noise or visual disruption. Use shrubs, partitions, or decorative fencing to create a discreet boundary if necessary.
Cleaning, Staffing, and Day-Of Details
Rental providers typically clean and stock units before drop-off, but for all-day or high-traffic events, ask about having an attendant on-site. They can restock supplies, handle maintenance issues, and keep everything in good condition throughout the day. This is especially important for hot weather or multi-day events.
If you are working with a wedding planner or coordinator, they should manage restroom logistics as part of the overall timeline. Confirm arrival and setup times, review the layout with your vendors, and make sure signage or lighting helps guests find restrooms once the sun goes down.
Making the Right Choice
Basic portable toilets may cover the essentials, but restroom trailers are better suited for formal events like weddings. For outdoor venues without built-in facilities, they provide the comfort, cleanliness, and presentation your guests expect.
If you’re planning a wedding in Colorado Springs or Upstate South Carolina, we can help. With over 30 years of experience serving events across both regions, we understand what it takes to provide reliable, high-quality portable sanitation. Whether you’re looking for basic units, upscale trailers, or complete on-site support, our team will work with you to make sure everything runs smoothly. Contact us to schedule your rental or explore service options tailored to your event.